How to use templates in Reminders app on iPhone, iPad, and Mac

In the Reminders app, do you frequently find yourself utilising the same lists? Perhaps the list is for groceries, packing, or back-to-school. By using a template, you may prevent making the same list again and over again. I’ll demonstrate how to build and use templates in the Reminders app on your iPhone, iPad, and Mac in this article.

What are templates in Reminders app?

An Apple Pages, Microsoft Word, or Notion template is comparable to one you might use in the Reminders app. You can start creating your document using it as a foundation rather than starting from scratch.

Once you’ve made a template, you may use it repeatedly, edit it as necessary, and even share it with other people who might develop similar lists.

As previously said, templates are useful for lists you frequently make, such as those for grocery shopping, packing for a trip, or preparing your kids for a new school year. However, you can also use them for project-related activities, present lists, or spring cleaning.

On the iPhone, iPad, and Mac, templates can be used in Reminders. Just make sure you’re on macOS Ventura or later and iOS 16 on your iPad or iPhone.

Note that you cannot use a Smart List from the Reminder as a template. The Today, Flagged, and Scheduled lists are included in this.

How to create templates in Reminders app on iPhone and iPad

  1. Open the list you want to use in the Reminders app.
  2. Select the three dots on the top right → pick Save as Template.
  3. In the pop-up window, you can change the template name if you like.
  4. If you have items marked as completed, you have the option to include completed reminders in the template. Those items are then added to the list template as uncompleted.
  5. Tap Save on the top right to create the template.

    Save as Template in Reminders app on iPhone

Use a template on iPhone and iPad

When you’re ready to use a template you’ve created, it takes only a minute to open it and get to work.

  1. Open the Reminders app.
  2. Tap Add List at the bottom.
    Select an account if you have more than one.
  3. In the New List window that appears, go to the Templates tab.
  4. Choose the template from the list and optionally rename it. This does not rename the template, only the list.
  5. Tap Create to set up your new list based on the template.

    Create templates in Reminders app on iPhone

Edit a template on iPhone and iPad

If you want to make changes to a template or delete one, this is just as easy.

  1. Open Reminders → tap the three dots on the top right → pick Templates.
    On iPad, the three dots are at the top of the sidebar.
  2. Tap the info icon (small letter “i”) to the right of the template you want to edit.
  3. Then tap Edit Template.

    Tap Edit Lists, Edit Templete in Reminders app on iPhone
  4. Make changes such as adding, removing, or changing list items. Tap Done when you finish.
    • To change the color or icon, tap the three dots on the top and pick Show Template Info to make your edits, tapping Done when you finish.
  5. Any changes you make to a template do not apply to lists you created with the template beforehand.

Note: To delete a template, follow steps 1-2 and then select Delete template → tap Delete to confirm.

Share a template on iPhone and iPad

You might want to share a template with a friend or member of your family. They can use the template to create their own list after that. Additionally, the recipient’s device must run iOS 16, iPadOS 16, or macOS Ventura or later.

  1. In Reminders, tap the three dots → select Templates.
  2. Tap the Info icon to the right of the template → pick Share Template.

    Tap Edit Lists, Edit Templete in Reminders app on iPhone
  3. When sharing the template, you will be asked to specify any due dates, tags, or places that are associated with it. For each item you want to include, turn on the toggle, then select Continue.

    Turn on Switch next to Date and Time, Tags, Location in Reminders app on iPhone
  4. Choose a sharing option and follow the subsequent prompts to share a link to the template.

Manage a shared template on iPhone and iPad

After sharing a template, you can decide to update it and then re-share it, or you might decide to cease sharing the template altogether.

To access Templates, tap the three dots, then click the Info symbol and select Manage Link. Next, pick one of the following options:

  • Update Link: Share changes you made to the template.
  • Send Link: Share the template with another person.
  • Stop Sharing: Remove access from the shared template.

    Share a template in Reminders app on iPhone

How to create templates in Reminders app on Mac

  1. Open the list you want to use in the Reminders app.
  2. Select File from the menu bar → pick Save as Template in the menu bar.

    Click Save as Template in Reminders app on Mac
  3. Optionally, give the template a new name. Again, this only names the template, not your current list.
  4. Check the box for Include Completed Reminders if you want to add those to the template.
  5. Click Create to save the template.

    Check the box for Include Completed Reminders, Create on Mac

Use a template on Mac

  1. Open Reminders and select Add List at the bottom of the sidebar.

    Click Add List in Reminders app on Mac
  2. Go to the Templates tab.
  3. Choose the template and click Create List.

    Create Tempates in Reminders app on Mac

Edit a template on Mac

  1. Open Reminders, select File in the menu bar → pick View Templates.

    View Templates in Files in Reminders app on Mac
  2. Click the three dots to the right of the template and use one of these actions.
    • Show Template Info: Change the color, icon, or name of the template.
    • Edit Template: Add, remove, or change the list items.
    • Rename Template: Give the template a new name.
    • Delete Template: Remove the template and click Delete to confirm.

      Edit a template in Reminders app on Mac

Share a template on Mac

  1. Select File in the menu bar → pick View Templates.
  2. Click the three dots to the right of the template → choose Share Template.

    Share a template in Reminders app on Mac
  1. If you have dates, tags, or locations in the template, you’ll be prompted to include these. Check the box next to each item you want to include, click Continue, and confirm.

    Check box next to Date and Time, Tags, Locations and Click Continue on Mac
  2. Select the sharing option you want to use and follow the subsequent prompts.

Manage a shared template on Mac

  1. Select File in the menu bar → pick View Templates.
  2. Click the three dots to the right of the template, move to Manage Link, and choose one of the following:
    • Update Link: Share edits you made to the template.
    • Send Link: Share the template with another person.
    • Stop Sharing: Remove access from the shared template.

      Manage a shared template in Reminders app on Mac

Create new Reminders quickly with templates

You may easily start new lists in Reminders by setting up a few templates rather than manually adding items one at a time. Will you try out this fantastic time-saving feature?

See how to set up hourly reminders on an iPhone, iPad, or Mac for additional information.

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