How to save an email as a PDF on iPhone, iPad, and Mac

Both personally and professionally, email contact is essential. Additionally, there are many advantages to preserving critical Apple Mail discussions as PDF files, including record-keeping, email sharing as attachments, and archiving for later use.

This book is all you need if you too want to manage and store your digital correspondence properly. Without further ado, let’s learn how to use the Mail app on the iPhone, iPad, and Mac to save an email as a PDF.

How to save emails as PDFs in Mail app on iPhone or iPad

  1. Launch the Mail app on your iPhone or iPad.
  2. Open a mail you wish to save as PDF.
  3. Tap the reply to icon.
  4. Swipe up the interface → Select Print from the pop-up menu.

    Select the mail, tap the reply icon, tap print in mail app
  5. Tap the Share icon → Swipe up the Share Sheet and select Save to Files.

    Tap the share icon and press save to files in mail app
  6. Select a directory in iCloud Drive or On My iPhone on the Browse menu.
  7. Once you’ve designated a folder, tap Save to conclude the process.

    Select the file location and press save in the mail app

Simple, right? Now, you can visit the folder you select to use the PDF file you created.

How to convert an email to PDF using Mail app on Mac

  1. Launch the Apple Mail app on your Mac.
  2. Select a message or mail of your choice.

    Select a mail from the mail app
  3. Click on the File option from the menu bar.
  4. Select the Export as PDF option.

    Click file from menu bar and export as PDF
  5. Now, choose a destination from the from-down menu.
  6. Press Save to conclude the process.

    Select a file location and press save

Save multiple emails as PDFs at once in Mail app on Mac

  1. While in the Mail app, go to File → Select Export as PDF.
  2. Choose a location as per your preference.
  3. Hit Choose to save all selected emails as PDFs.

    Select a file destination and press choose


Can I save multiple emails as a single PDF file?

You can save numerous emails at once when using Apple Mail on a Mac. You can only save one email at a time on the iPhone and iPad, though.

Will saving an email as a PDF preserve its attachments?

Yes, any attachments that were present in the original email will be included in the PDF file when you save an email as a PDF in Apple Mail. This makes sure that the converted PDF retains every piece of content, including any attachments.

Can I save an email as PDF with customized settings, such as page size or orientation?

Yes, you have a variety of customising options available when saving an email as a PDF on an iPad or iPhone. But keep in mind that the Mac’s Mail programme does not support this capability.

Can I save emails as PDFs even when offline?

To save emails as PDFs in Apple Mail, you normally need to have a working internet connection. In contrast, you can save an email as a PDF without an internet connection if you had already opened it before going offline. Just make sure the email content was previously loaded.

It’s that simple!

Overall, after you have mastered this crucial talent, you will be able to easily turn your significant email correspondence into portable PDF files that may be shared with others. The option to save emails as PDFs offers unmatched simplicity and versatility, whether you need to forward emails as attachments, preserve them for later use, or build a digital archive.

Thank you for reading. Feel free to drop your thoughts in the comments below.


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